With technology an essential aspect of most modern businesses, keeping businesses secure has never been more important. Fortunately there are some simple steps businesses can take to ensure that their sensitive information, customer data and general information stays protected and kept away from unauthorised third parties.
To help ensure your business remains secure here are some simple steps to take:
Change passwords regularly
Regularly changing passwords will make it more difficult for unauthorised third parties to hack into your business data. Ensure passwords are randomly selected and using a combination of letters and numbers will make them harder to hack; as well as making sure they are changed every few months. Also make sure that only authorised employees have access to the password and that if kept on a database that it is highly protected.
Back up data securely
Business data often includes sensitive information that you would not want to fall into the hands of a third party. As well as this, business data can become of extreme importance if a legal dispute arises in the future. As such, it is paramount that you ensure your business data is securely backed up. While in the past securely backing up business data meant having an expensive in-house server, today Cloud technology offers the same secure service at a much more cost effective price. When choosing your Cloud service provide ensure that you opt for one that can offer a high level of security when backing up your business data.
Protect your emails
Emails can often include sensitive information, especially from and to customers or clients. As well as this, internal emails usually have private business documents attached. For these reasons keeping your business’ emails secure is a paramount concern for many business. Fortunately, keeping emails secure isn’t difficult. As with business data, the best way to keep emails secure is to ensure that they are hosted by a secure Cloud service provider. As well as this, it is important that your emails are protected by advanced email security, which will make it extremely difficult for third parties to successfully hack into and access your business emails.
Ensure customer data is secure
Ensuring your customers’ data, especially bank details, is secure is not just good business practice but also a requirement by law. If it has been found that you have not protected customer information to regulation standards your business could face a hefty fine, not to mention legal costs. Again, keeping customer data secure is relatively simple. Firstly ensure that all passwords connected to customer data are regularly and randomly selected and changed. As well as this, ensure that the data is hosted on systems with extremely high security – as with your business data this does not need to be on an in-house server but can be done through a secure Cloud provider instead.
These steps will help to keep your business secure from third parties accessing sensitive information. While they are relatively simple steps to take than can prevent potentially highly damaging information from being accessed.